Company Appointment (Certification)

Appointment Renewals

Attention!

Effective July 1, 2025, and in accordance with Kansas House Bill 2050, the Kansas Department of Insurance will eliminate the annual producer appointment renewal fee. Appointments will remain active until the appointment is electronically terminated by the appointing company or if the producer’s license becomes inactive. Active appointments in place prior to July 1, 2025, will remain active and do not require renewal. Companies are encouraged to reconcile their internal records with the Department’s data annually. A list of active Kansas producer appointments is available at www.statebasedsystems.com , using the “Lookup” feature (Jurisdiction: Kansas; Search Type: Company). Searching by CoCode typically yields the most accurate results.

Company Appointments

A company is required to appoint (or “certify”) each producer that will transact insurance business in Kansas on its behalf.

Business Entity Appointments:

Due to statutory changes which were implemented in Kansas effective July 1, 2021, insurance companies no longer appoint business entities. Instead, companies must have direct appointments with individual producers which write business for the company, whether or not the producers are affiliated with an agency. Companies may not submit appointments for business entities (agencies) unless they are licensed with the Department as Credit-Only, Auto Rental-Only, or Portable Electronics-Only agencies. All appointments must be submitted electronically through NIPR.

Producer Appointments:

Companies are required to submit all appointment and termination transactions electronically through NIPR or a third-party retailer. Kansas charges a non-refundable appointment fee of $2 for each producer appointed by a Kansas-domiciled company and $5 for each producer appointed by a foreign-domiciled company. NIPR will be collecting the appointment fee for the State of Kansas at the time the transaction is submitted. You will not receive a monthly appointment billing invoice from the Department. Companies are responsible for paying the transaction fee charged by NIPR or a third-party vendor for appointments.* Appointments submitted directly to the Department will not be accepted.

Appointments must be submitted through NIPR within 30 working days of the appointment. Failure to appoint within the required time will subject the company to a monetary penalty.

Companies may not submit appointments for business entities (agencies) unless they are licensed with the Department as Credit-Only, Auto Rental-Only, or Portable Electronics-Only agencies.

Companies can view their active appointments by visiting their SBS summary page using www.statebasedsystems.com, lookup feature.

Termination of Company Appointments

Cancellations/terminations of producer appointments must be submitted by the company electronically through NIPR or a third-party vendor. The Department does not charge a termination fee. However, the company is responsible for the transaction fee charged by NIPR or a third-party vendor for the termination. The company is responsible for notifying the producer and/or agency of the termination. Terminations sent directly to the Department will not be accepted.

If a licensed producer fails to renew their Kansas license by the biennial renewal date, their license is suspended for 90 days.  Companies are not able to accept business from a producer with a suspended license.  If a suspended licensee fails to reinstate the license during the suspension period, the license expires on the 91st day and all appointments are automatically terminated at that time.  The Department does not notify companies of the suspension or expiration of a producer’s license.  A company can subscribe to services provided by NIPR to be notified of changes in a licensee’s status.  Contact marketing@nipr.com to ask about PDB Alerts or other options for notification in changes of an appointment producer’s license status.*